Tips for Planning the Ultimate Outdoor Event!
Outdoor events are one of the most beautiful sceneries to behold – the lights, the perfect sounds, the amazing decorations. They can make you think, "Wow, I think I want to host one of these sometime soon." At the same time, an event that is poorly planned can turn that excitement to disgust. You can develop a phobia, and never want to host an outdoor event… ever!
I was once at an outdoor event that turned out to be an outdoor disaster. The wind came, scattered the whole place. Heavy rain that left the guests scampering for shelter followed. It was a complete disaster! The good news is that you have the power to create your destiny. If you entrust your event into the right hands, you're sure to have a fantastic experience.
Good planning is what guarantees a successful outdoor event. Below are some tips to consider while planning such events. Anyone handling your event would need to pay close attention to these factors. The success or failure of your event may depend on them.
Consider the Weather
Summer usually comes with warm weather. However, there could be times that Mother Nature decides to give you showers of blessing. So, it is important that you have an alternative plan in case of rain. You could arrange for a tent or portable pavilions.
You can also do well to monitor the weather forecasts. This helps to give you an idea of how the weather could be on your event day. With this, you can plan accordingly.
Make Your Guests Comfortable
You invited them, so any inconvenience for them will be a bit unfair. Water bottles and snacks should be available and handy. Also, rent venues that have an indoor area where your guests can cool off in case of hot weather.
In this case, you can rent an enclosed tent and air condition it. You could also provide handheld fans. There should be good restroom facilities. Your caterer should also do well to come up with a menu that works perfectly with the setting. All in all, make sure that your guests are comfortable.
Keep the Pests Away
Mosquitoes and flies can be an issue during summer if not well handled. You don't want to have horseflies all over the place at your beach wedding. Get an exterminator to spray the area before the event starts. You can also get citronella candles and bug sprays to keep the bugs away. Keep the trash far away from the venue in an enclosed place.
Lighting Is Vital
Your event needs to be well illuminated for ambiance. For evening events, you need to have good lighting for the walkways, exit paths, and parking areas. This is for both aesthetic and security reasons. Lighting can make for good decorations, so you can call it multipurpose if you like.
Medical professionals should be available. Also, do well to ensure that access to hospitals or clinics is not difficult. First aid kits, hand wipes, and light blankets should also be handy.
Security Is Extremely Important
Gate-crashing is something to look out for. It's an open place, so people can decide to crash your party. A security team should be in place in case of trouble. Setting barriers would be a good idea as it can prevent uninvited guests from sneaking in. Your guests need to feel safe at your event so a solid security plan should be in place.
Your guests may have left, but the event is not over until the place has been cleaned up. It is important to keep the venue clean after the event, so there should be an arrangement in place for this.